1. Purpose and Scope
This Hybrid Workplace Policy outlines the working arrangements at the Institute of Policy Research and Studies (IPRS), enabling a flexible, efficient, and inclusive work culture that supports our research- and policy-driven goals. The policy is applicable to all staff, researchers, project consultants, and interns engaged with IPRS, whether full-time, part-time, or on a project basis.
2. Definition of Hybrid Work at IPRS
At IPRS, hybrid work refers to a flexible arrangement that combines remote work (working from home or any other location) and on-site work (working from the office or designated event/project locations), as determined by the nature of the project, event, or organizational need.
Hybrid work is not universal but project-specific. Employees and interns are selected based on the suitability of their roles and the demands of specific assignments. This model allows IPRS to remain agile, efficient, and mission-focused while offering flexibility to its team members.
3. Guiding Principles
Flexibility with Responsibility: Work arrangements may vary between fully remote, fully on-site, or hybrid, based on the scope and deliverables of a particular project.
Work Output over Location: Priority is given to the quality and timeliness of work, rather than the physical location of the worker.
Collaboration & Communication: All members must maintain active communication and be available for scheduled virtual or physical meetings, as required by project leads or organizational management.
Equity & Inclusion: All team members, regardless of work mode, will have equal access to resources, updates, and opportunities for contribution and learning.
4. Determination of Work Mode
Work arrangements are made based on:
Nature of the project (e.g., field-based study, policy drafting, academic research, event coordination)
Role-specific requirements (e.g., research assistant, legal policy analyst, event volunteer)
Duration and intensity of involvement
Individual availability and competencies
The project coordinator or department head will clearly communicate the expected mode of work at the time of engagement.
5. Expectations for Remote/Hybrid Work
Maintain a professional and secure work environment
Ensure access to a reliable internet connection and digital tools
Adhere to timelines, quality standards, and communication protocols
Attend all scheduled virtual meetings and planning sessions
Submit progress reports or deliverables as per assigned schedules
6. Office Attendance
On-site work may be required for:
Team planning meetings
Public or academic events
Fieldwork
Access to institutional resources
Collaborations requiring physical presence
Advance notice will be provided, and flexibility will be offered based on individual circumstances.
7. Internships and Short-Term Projects
Interns and project-based members may be offered:
Remote internships for research, documentation, and analytical tasks
Hybrid roles for those involved in events, outreach, or data collection
On-site roles based on project needs (subject to location, duration, and availability)
Internship roles will be clearly described, and expectations regarding work mode will be communicated at the time of onboarding.
8. Review and Modification
This policy is subject to periodic review and may be modified in response to organizational needs, changes in operational strategy, or external circumstances.
9. Contact for Clarification
For any clarification or proposal regarding hybrid work arrangements, employees and interns may contact the HR Coordinator or the Project Supervisor directly.
At IPRS, we believe in building a work culture that supports intellectual freedom, productivity, and collaborative growth—whether in-person or online.